Agenda and minutes are available as a calendar.
Older versions of agendas and minutes before November 2023 are archived below the agenda and minutes calendar.
Many of your municipality’s important matters are handled at council meetings. Generally, the powers of your municipality must be exercised by council through by-law. By-laws are passed at council meetings.
Council meetings are customarily either regular or special. Although the frequency of regular meetings is up to council, they are usually held at regular intervals and at locations set out in the procedural by-law.*
Online meeting invitations are available from CAO/Clerk Denise Deforge.
Call 705-377-5726 or email email@example.com.
You may make these arrangements before 1:00 p.m. on the day of each individual meeting and specify which meeting you want to listen in.
There are two ways to have your item addressed.
To be able to speak at a meeting you must be on the agenda. An in-person delegation at a meeting is limited to 10 minutes or less of speaking time.
Contact us at least 48 hours before the meeting when providing a letter or to become a delegate by calling 705-377-5726 or email firstname.lastname@example.org.
The Municipal Act, 2001 includes provisions related to the transparency and accountability of council as well as certain local boards and committees, including the conduct of meetings. Transparent decision-making processes may be seen as part of foundation of the good municipal governance.
A key transparency rule for municipalities is the requirement that most municipal meetings be open to the public. There are limited exceptions where a closed meeting can be held. Open meeting rules recognize the importance of transparency in local decision-making.
As a result of changes made to the Act, there are now additional reasons for which meetings may be closed.*
The Clerk in the case of a council meeting or the appropriate officer in the case of a meeting of a local board or committee is required to record, without note or comment, all resolutions, decisions and other proceedings at a meeting of the body, regardless of whether the meeting is open or closed to the public.*
The Municipal Act, 2001 provides for special meetings to be called in certain circumstances, subject to the municipality’s procedure by-law. For example, the clerk might call a special meeting upon receipt of a petition from a majority of councillors, or the head of council might want to call a special meeting in the event of an extreme weather event. Some municipalities have established a minimum notice period for holding special meetings, requiring that the time, location and purpose of the meeting be clearly stated in the notice.*
For more information regarding procedure by-laws, please see section 238 of the Act.
Office / Administration Committee meets the fourth Tuesday of every month at 4:00 p.m.
Sub-committees can be on a regular schedule but are most often at the call of the chairperson.
Hybrid meetings are in-person and online and take place in the Council Chambers at 6020 Highway 542 Mindemoya, ON.
You can attend meetings in person and online.
Recordings are available by request through CAO/Clerk Denise Deforge at email@example.com or by calling 705-377-5726.
Our Council Chambers have been outfitted with audio/visual equipment and once livestreaming is available it will be announced here and on our news section.